how to shrink a file size on powerpoint for mac

Shrink A File Size On Powerpoint How To Do This

You wont save all of it, because the linked spreadsheet will still add some size, but your document will be much smaller with a link than a full embed.

But it also seems like documents can grow out of hand for seemingly no reason at all.

If youre dealing with a huge document, here are some things you can try to reduce its file size.

Shrink A File Size On Powerpoint How To Do This

This is partly because sites like How-To Geek have written comprehensive articles explaining how to do this, and partly because, well, images always seem to bump up the size of a Word document beyond reason.

You should still go ahead and follow the tips we wrote in that article because if youve got images, theyll help you.

Weve got a lot of tips to share, so weve broken them down into things that will definitely help reduce the size of a Word document, things that might help, and some commonly-suggested tips with which you shouldnt bother.

Sometimes this is because they dont apply to your situation (if youve got no images then tips on compressing images wont be of use) but sometimes the tips are just plain wrong.

Weve tested all of the tips in this section, so we know they work.

The original.doc file was 6,001KB, but the converted.docx file only weighed in at 721KB.

Nothing else we suggest below will do more to reduce your file size, so if you have.doc files you can convert to.docx, your work might be done.

One of these assumptions is that you want the pasted image to be a BMP format, which is a large file type, or sometimes PNG, which is still quite large.

A simple alternative is to paste your image into an editing programme instead, save it as a smaller format like JPG, and then use Insert Picture to insert the image into your document instead.

Even better, using the GIF format resulted in a document that was over 60 smaller.

Scaled up, thats the difference between a 10 MB document and 4 MB document.

Sometimes, youre going to need the better image quality that formats like BMP and PNG can offer.

But if its a small image or you dont need super high quality, using a lighter weight format and inserting the picture can help.

Change an image to black and white, and Word still retains the original full-color image.

Any edits you can make, even simple ones like cropping or adding an arrow, are best done in an image editor before you insert the image into the document.

So if you want to choose different options for different images, this wont work for you.

But if youre looking to compress all of your images in one go, this is the option to use.

So why would you want to waste space in your file by embedding the fonts Stop this happening by going to File Options Save and turning off the Embed fonts in the file option.

If you have font embedding turned on and have the Do not embed common system fonts option turned off, the difference in file size is almost 2 MB.

Even with Do not embed common system fonts turned on (which means fonts like Calibri, Arial, Courier New, Times New Roman, and so on arent included), the file is still almost 1.3 MB bigger.

If you can link to the spreadsheet instead of embedding it, youll save yourself most of the size of the Excel file.

How To Shrink A File Size On Powerpoint For Mac